The paperless office has been talked about for a very long time and a lot of corporations have already implemented digital document management systems, but right now, the technology has become affordable for domestic and small business use.
A document management system comprises of 3 elements:
- A high speed document scanner
- Software to organise and search the digital documents
- A backup regime to avoid data loss
The system that we recommend combines the Fujitsu ScanSnap document scanner and Rack 2 Filer software.
Once setup, documents can be scanned into the system in seconds and the Rack 2 Filer system provides a visually pleasing virtual filing cabinet where you can define virtual storage rooms, libraries and binders.
Rack 2 Filer will also create a copy of your documents in the cloud so that your data is safe. Your documents will also be available on the web and portable devices.
Reasons to go “paperless"
- Saves you money
- Saves space
- Share Archived Docs with colleagues
- Keep personal /business information secure,
- Help the environment
- Access your docs via the web or portable devices
- Go digital
Worried about scanning thousands of documents? Hire one of the Geeks on Wheels digital filling assistants.
Paper is difficult to search and arrange in multiple sort arrangements, and paper data stored in multiple locations is often difficult and costly to track and update.
*Make paper obsolete to all but those who are resistant to technological change*